Lee Library Information Systems Task List

Lee Library Information Systems Task List
Description:	Review metadata requirements for Family Histories Archive
Projects:	Family Histories Archive
Priority:	50	Task ID:	769
Long Description:	The project team needs to determine the metadata requirements for the archive, paying special attention to defining the source of the metadata, and defining manual processes.
Status:	Open
Owner:	Willey, Kayla	Contributors:	Jenson, Jacob
Due:	TBD	Opened:	6/16/2004
Changed:	9/27/2004
6/16/2004	The first meeting is being held on 7/2 at 10:00 AM in the LiS conference room. I've requested a list of the metadata, whether each item is required, what its source is, and whether it uses controlled vocabulary.
8/17/2004	Kayla has provided the metadata requirements, which are documented at http://as3.lib.byu.edu/projects/FHA/Documents/FHA%20Metadata.pdf. I need the project team to give final approval to this before closing this action item.
8/31/2004	The project team approved the metadata.
Description:	Define look and feel for Family Histories Archive
Projects:	Family Histories Archive
Priority:	99	Task ID:	770
Long Description:	The look and feel for each of the screens defined in the workflow needs to be established. This is a prerequisite to the early usability testing.
Status:	Open
Owner:	Lesue, David	Contributors:	Jenson, Jacob
Due:	TBD	Opened:	6/16/2004
Changed:	8/17/2004
7/15/2004	I've asked Randy whether it would be possible to solicit help from CID for this.
7/26/2004	Larry Seawright from CID has been added to the project.
8/17/2004	Jacob Jenson, David Lesue and Bill Lund met with Larry Seawright from CID regarding the user interface. Jacob will be incorporating the changes he suggested. This item will be closed when the first phase of usability testing is completed on the submission user interface.
Description:	Define and complete the search interface usability testing on i/f design.
Projects:	Family Histories Archive
Priority:	99	Task ID:	771
Long Description:	The Family Histories Archive search interface needs to be tested for usability using the designed interface before implementation. If the testing identifies problems, they need to be resolved before design is complete.
Status:	Open
Owner:	Eldredge, Scott	Contributors:	Hunter, Mike Jenson, Jacob Lesue, David
Due:	TBD	Opened:	6/16/2004
Changed:	11/18/2004
7/15/2004	I've asked Randy whether it is appropriate to ask CID for help with this.
7/26/2004	Larry Seawright has been added to the project.
Description:	Define and complete the submission interface usability testing on i/f design.
Projects:	Family Histories Archive
Priority:	99	Task ID:	772
Long Description:	The Family Histories Archive submission interface needs to be tested for usability using the designed interface before implementation. If the testing identifies problems, they need to be resolved before design is complete.
Status:	Open
Owner:	Eldredge, Scott	Contributors:	Hunter, Mike Jenson, Jacob Lesue, David
Due:	TBD	Opened:	6/16/2004
Changed:	11/18/2004
7/15/2004	I've asked Randy whether it is appropriate to ask CID for help with this.
7/26/2004	Larry Seawright from CID has been added to the project.
10/6/2004	Mike Hunter will provide 10 names and contact information for the usability test. The first test will be unscripted for five people. The goal will be to generally hear from them about the system. The second test will be scripted.
Description:	Googlisibility of the Digital Collections
Projects:	Digital Library
Priority:	99	Task ID:	866
Long Description:	Randy is concerned about Google not finding our digital collections.
Status:	Open
Owner:	Lund, Bill	Contributors:	Eldredge, Scott Finlay, John Jenson, Jacob Price, Ryan
Due:	TBD	Opened:	12/16/2004
Changed:	1/29/2005
12/16/2004	Things to consider: What type of metadata will Google use to index our site? Google Hacks says that if you get into DMOZ that you have a better chance of being indexed. Should we be getting individual collections into DMOZ? How much and how deep is Google searching in our web space? We should call the U to see what they are doing. Are there ways to direct Google to what we want them to see?
1/6/2005	Actions from the meeting and from discussions with Randy and Julene: Julene and Bill will talk to Dick Hacken about getting library links on his pages. Scott Eldredge will add metadata to the collection pages and in the alt tags for images to describe the collections. Scott Eldredge will submit our collection webpages to DMOZ for indexing. Another thing that we can do is make sure that the titles of our collection pages match the content. Many search engines use this as a major factor in indexing the site.
1/29/2005	Instructions to enable a full-text collection to be searched by Google can be found at http://www.earlham.edu/~peters/fos/googlecrawling.htm.
Description:	Define Library Blackboard Integration
Projects:	Blackboard-Library Services
Priority:	99	Task ID:	890
Long Description:	Now that we have an idea of how the BbBB will work, we need to define the project.
Status:	Open
Owner:	Washburn, Allyson	Contributors:	Granata, Garin Jenson, Jacob Lesue, David Lund, Bill
Due:	TBD	Opened:	3/2/2005
Changed:	3/18/2005
3/2/2005	Allyson is setting up a meeting for this Friday.
3/18/2005	More or less done. We are planning on rolling this out for Spring Term.
Description:	Integration Library/Blackboard Support
Projects:	Blackboard-Library Services
Priority:	99	Task ID:	894
Long Description:	We need to define the support plan for the library/blackboard integration. Support for Blackboard is transitioning from the IMC to OIT by the Fall. The second and third level support will still be IMC and CID. We need to integrate with the support tree being given to OIT.
Status:	Open
Owner:	Washburn, Allyson	Contributors:	Granata, Garin Jenson, Jacob Lesue, David Lund, Bill
Due:	TBD	Opened:	3/18/2005
Changed:	3/18/2005
3/18/2005	A number of things came out of today's meeting: We need to integrate our support tree with that being developed by CID to hand off first level support to OIT. Since support with OIT will be using AHD to track and resolve problems, the library will need to use AHD. At this point we're just going to have Jacob Jenson and Bill Lund have access until the point that more people need access.
Description:	Test Handle Server pointing at CONTENTdm compound document
Projects:	Digital Library
Priority:	99	Task ID:	695
Long Description:	Set up the handle server to point at a CONTENTdm compound document. Then see how well the URL works from Unicorn and other places. Once we have this done, I'd like to discuss with Scott Eldredge and others the possibility of using the Handle server for all digital archive objects, making it easier to move them later.
Status:	Hold
Owner:	Price, Ryan	Contributors:	Jenson, Jacob
Due:	TBD	Opened:	2/12/2004
Changed:	4/20/2004
2/12/2004	Assigned to Ryan and Jacob. I mentioned this to Scott Eldredge and Kayla Wille.
3/16/2004	We had hoped to use the Handle server included with DSpace, but it has been modified to only function with DSpace. I told Ryan to hold off implementing a new Handle Server until we decide where to go with this.